As a Wedding Planner, many people ask me what is a hotel room block and do they need one. The short answer is: yes, you probably do—and it’s one of the smartest planning moves you can make for your guests and your peace of mind.
A hotel room block is essentially a reservation of a set number of hotel rooms, often at a discounted rate, that are held specifically for your wedding guests. These rooms are usually booked in advance and reserved under your name or event, making it easier for out-of-town guests to stay near your venue, enjoy group pricing, and avoid the stress of hunting for accommodations.
So, How Does a Room Block Work?
When you contact a hotel to set up a room block, you’re requesting them to hold a certain number of rooms for a specific period—usually over your wedding weekend. The rooms are often offered at a discounted or guaranteed group rate, which is helpful for your guests and adds a touch of convenience and hospitality to their travel experience.
How does a room block work in practice? Once the contract is signed (or agreed upon), your guests will have access to a unique booking link or can call the hotel and mention your wedding to secure one of the reserved rooms. Room blocks typically come with a “cut-off date,” which is the last day your guests can book at the group rate before the hotel releases any unbooked rooms back to the public.
Why Are Hotel Room Blocks Important for Weddings?
Booking a hotel room block is more than a thoughtful gesture—it’s a strategic decision for smooth wedding planning. Here’s why:
- Guest Convenience: Especially for destination weddings or local weddings with lots of out-of-town guests, having a centralized location reduces stress and transportation issues.
- Better Rates: Group pricing often leads to discounts or perks like free upgrades, complimentary breakfast, or late check-out.
- Keeps Everyone Together: Having your guests stay in one or two places builds community and makes logistics (like shuttles or welcome bags) simpler.
- Avoids Last-Minute Chaos: When a big local event or convention fills up hotels, your guests won’t be scrambling if they’re covered by your block.
Courtesy Block vs. Attrition Block: What’s the Difference?
Understanding the type of room block you’re signing up for is key. Here’s the breakdown:
Courtesy Block
- No financial obligation.
- The hotel holds a certain number of rooms for a set period (typically until 30 days before the wedding).
- If your guests don’t book all the rooms, you’re not responsible for paying for the extras.
- Ideal for smaller weddings or couples who don’t want to commit financially.
Attrition Block
- Contractual obligation.
- You agree to fill a percentage of the rooms (usually 70–90%).
- If the minimum isn’t met, you may have to pay for the unused rooms (known as “attrition fees”).
- Can sometimes come with better rates or perks, but carries more risk.
Knowing the difference between these two types of blocks is crucial when asking, “how does a room block work?” A certified wedding planner can help you negotiate the right terms for your event.
Pro Tip: Not All Room Blocks Are Created Equal
Every hotel has its own policies, perks, and limitations. That’s why it’s smart to work with someone who knows the ins and outs. A wedding planner with experience in room blocks can:
- Compare group rate options
- Negotiate added perks
- Avoid hidden clauses or fees
- Ensure contracts are fair and work in your favor
Trusted Hotel Brands That Offer Room Blocks
If you’re ready to explore your options, many major hotel chains make it easy to set up a room block directly through their website. Here are a few trusted names to start with:
- Hilton Hotels – Known for their wedding group perks and easy online booking tools.
- Marriott Hotels – Offers flexible wedding packages and rewards for group bookings.
- IHG Hotels (Holiday Inn, Kimpton, etc.) – Great for both upscale and budget-friendly room block options.
- Hyatt Hotels – Offers modern luxury with customizable group rates and add-ons.
- Choice Hotels – Perfect for more casual or affordable stays near your venue.
Each brand has its own process and perks, but a certified wedding planner can help you compare offers, negotiate upgrades, and find the best fit for your guest list.
Want more planning wisdom?
Check out our blogs for more tips on managing travel logistics like a pro.
Need help securing the perfect room block?
Reach out to a certified wedding planner who knows all about room blocks and how to protect your budget, your guests, and your sanity. Let’s make your wedding weekend stress-free and unforgettable from check-in to checkout.
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